So you're looking for help with automation? Leave us your details below and we'll get back to you shortly to discuss.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.

Automation in Healthcare: Effective Breakthrough to Improve Medical Productivity

Want a cheaper, easier alternative to Zapier? Try Make (1 month of Pro free!)

If your healthcare business still relies on paper records and manual processes, you need to step up the game. Many companies in different sectors have gone through a tech-powered revolution, and the healthcare industry should not be an exception.

Automation has emerged as a game-changer transformation in healthcare, increasing the efficiency of healthcare facilities and services. According to McKinsey analysis, you can automate 33% of medical provider tasks, resulting in reduced cost and more affordable access to healthcare services. 

This post will walk you through the significance of automation in the medical sector and delve into various areas of its application in healthcare to revamp the productivity of your medical team.

Automation in Healthcare

In healthcare, automation refers to the use of medical record software and healthcare IT solutions to perform medical tasks and processes with minimal human intervention. These processes can be integrated into various aspects of healthcare management that we’ll discuss further in the next section.

You can employ many different advanced technologies to automate tasks in healthcare. However, the more common ones include artificial intelligence (AI), machine learning (ML), and data analytics.

Now, let’s first understand why automation matters for the medical sector.

Why You Should Automate Tasks in Healthcare

Unlike other businesses, the healthcare industry offers unique challenges when it comes to company operations. In addition to dealing with patients’ health and human life, medical organizations also have to manage a vast amount of data, comply with strict regulations, and need high-accuracy precision.

Relying on manual processes only will consume valuable time and resources. It’s also prone to human errors. On the flip side, automation offers a solving strategy to these challenges by streamlining operations, reducing errors, and enhancing overall productivity.

Here’s how automation can uplift your healthcare service optimization:

  • Stay accurate. Automation means less human intervention. It leaves little to no room for human errors and helps your healthcare business to be more accurate in every process.
  • Cut some costs and save time. Automating routine administrative tasks can reduce labor costs and allow you to distribute resources more efficiently. It leads to significant cost savings in return. Most importantly, automation saves time and lets you work smarter and faster.
  • Smooth-out patient experience. Automation streamlines processes involving patients, from faster appointment scheduling to efficient insurance claims processing. These automated processes will give a more positive experience for patients, as they don’t have to waste time waiting. 
  • Secure data. Automation tools often come with robust security features, which help healthcare organizations maintain the confidentiality and integrity of patient data.
  • Decide by data. Automation can generate and handle multiple data precisely and on time. Data analysis provides valuable insights into patient preferences, healthcare trends, and areas where you can improve. Thanks to these technology trends, you can make better decisions and eventually become an industry leader in the wellness sector. 

Automation Breakthroughs to Enhance Healthcare Efficiency

But where can you incorporate these automation efforts? No need to worry. We’ve listed below some use cases of automation in the medical industry. These examples apply to any healthcare sector, whether you own an orthopedics clinic, dental clinic, or hospital.

1. Patient Registration

Patient registration often becomes the first step of any medical process. While you can make the patients sign up manually, this method is time-consuming and prone to flaws. Alternatively, employ some software to automate this registration process. 

For instance, you can use a technology like OCR (optical character recognition) software to accommodate high-volume data from paper documents. Choose one that offers data integration and is HIPAA-compliant if you’re US-based. Some form apps or software might also support Zapier integration to make your workflow smoother.

Automated patient registration systems allow patients to input their information electronically, reducing the risk of data entry errors and eliminating the need for extensive paperwork. Automation helps save time and maintain data accuracy, ensuring access to up-to-date and precise patient information.

2. Medical Coding and Insurance Claims

Medical billing and coding refers to the process of analyzing patient data, from medical treatment records to insurance history information. This process aims to determine patients’ bills and submit insurance claims. 

Medical coding and billing are vital aspects of healthcare administration. Automating these processes will help lessen the administrative burden. Healthcare workers can alternate their time and focus on more critical tasks. 

Automated coding systems work by analyzing medical records with appropriate codes. Conversely, billing automation will minimize billing errors and warrant the promptness of insurance claims processing for faster healthcare reimbursements. 

3. Appointment Schedule and Management

Patient scheduling seems like an easy task. It’s a routine within the healthcare industry. However, the reality of appointment scheduling is not that simple. Thus, efficient appointment scheduling is crucial in ensuring patients receive care services right on time. 

Automation in scheduling allows patients to book appointments online. They can view the available time slots and receive automated reminders accordingly. This process elevates patient satisfaction while optimizing your healthcare resources. Automation helps reduce last-minute cancellations or no-shows and improves overall patient flow.

You can find patient management software options that combine patient management, scheduling, billing, and reporting tools. Consider one of these options to streamline your operations even further.

4. Healthcare Campaigns

Healthcare facilities often use marketing campaigns to reach their target audience and promote preventive care. And automation can be really helpful in it. For example, if you’re running an offline event for people to understand ‘Lifestyle Disorders Causing Health Issues.’ You want to collect data on how many people would attend this event. For this, you can use online signup forms wherein you send invites to people for registering themselves for the event. Such forms easily integrate with Google Docs, thus giving you easy access to data. It will help you plan the event according to the number of people registering. Moreover, automation in healthcare marketing allows for personalized communication with patients, sending reminders for vaccinations, screenings, and health check-ups. 

You can also set up an email newsletter once or twice weekly to share some interesting tips and fun facts about healthy life practices. Creating bite-sized social media videos can be a great alternative to build awareness as online video consumption grows. 

You can automate these processes through content scheduling. It improves patient engagement and gives informational access to the community, helping them better understand their overall health and well-being.

5. Virtual Health Assistant and Telemedicine

The rise of telemedicine and virtual health assistants is another remarkable breakthrough in healthcare automation. Telemedicine platforms facilitate remote consultations without patients visiting your clinic or hospital.  

On the other hand, virtual health assistants provide patients with medical information by answering questions. These tools are commonly powered by artificial intelligence. In addition, virtual assistants can help schedule appointments and even assist in medication management. 

These innovations increase accessibility to healthcare but also help patients adhere to treatment plans. In many cases, integrating virtual assistants like chatbots can increase sales and help businesses meet their goals.


Many areas in the healthcare industry can be automated, from patient registrations and insurance claim processing to healthcare campaigns and telemedicine. Healthcare facilities can enhance efficient productivity and minimize errors by automating various aspects of healthcare operations. 

Embracing automation in healthcare is not just a choice; it has become a necessity nowadays, or you’ll get left behind. Along with the rapid changing of technology, the healthcare industry must keep pace to provide the best medical services to the community, and automation is the key to achieving this goal.

As automation continues to revolutionize healthcare, integrating professionals with a strong foundation in cutting-edge medical practices through Medical Doctor (MD) programs becomes pivotal, ensuring that the workforce is adept at leveraging technological breakthroughs to enhance medical productivity.

Author Bio

Andre Oentoro is the founder of Breadnbeyond, an award-winning explainer video company. He helps businesses increase conversion rates, close more sales, and get positive ROI from explainer videos (in that order). 

LinkedIn: Andre Oentoro

Email/Gravatar: [email protected] 

Instagram: andre_oentoro

Twitter: andreoen

September 14, 2023
Need an automation expert?
Tell us what you need and we'll get to work.
Hire Us

Want to do something like this in your business?

We'd love to talk to you about your business and how automation could transform your business.  Just tell us what you need and we'll get back to you within a few hours.
Thank you! Your submission has been received!
Oops! Something went wrong while submitting the form.