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Add these free Zapier templates to your account

Add these free Zapier templates to your account
May 13, 2021

We've built zap templates to do all sorts of useful things. Browse below and install with one click for free.



Table of contents

1. Loop through a Google Sheet's rows

2. Zap switched off alert

3. Zapier task usage alerts

4. Trigger a zap bi-weekly (or more)

5. Get brand mentions on Google sent to you

6. Get alerts on questions about your brand on Twitter

7. Send an out of hours reply to customers

8. Save a website for later with Zapier Push

9. Add a random time delay to your zap

10. Trigger a zap only on alternate weeks

11. Generate a unique dummy emails address

12. Remove items from a list

13. Zap task halted alert

14. Archive your Gmail after a number of hours

15. Get alerted about new apps on Zapier






1. Loop through a Google Sheet's rows

When you use the Google Sheet's search step "Lookup Spreadsheet Row" it will only find the first row matching your search criteria. This makes it difficult if you want to find and do stuff with multiple rows. Using this template, you can loop through a Google Sheet's rows one by one.

Click here to install this zap in your account

How to use

We've created a video guide on how to use this zap which you can find here.

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2. Zap switched off alert

Sometimes zaps switch off due to errors. Or maybe you switch a zap off by accident and don't notice. Either way, it can be disruptive and you don't always get an alert from Zapier. Using this zap template, you can be sure you'll know any time it happens.

Click here to install this zap in your account

How to use

This zap is quite simple to use. By default, the zap will trigger whenever any zap in your account is switched off - either manually by you, or because of an error.

Create a Zapier automation that triggers when a zap is switched off.

Depending on your needs, you can use the three dropdowns on the trigger tab to narrow the circumstances in which the zap will trigger. "Account" lets you restrict the trigger to only zaps on a certain account (if you're part of multiple teams). "Folder" lets you restrict to zaps in a certain folder. Finally, "Zap" lets you target a specific zap.

The next step sends out an email. This can be customized or even swapped out for something else like an SMS, or Slack alert for example. In this example, we've mapped in the zap's name to make it easier for you to identify which zap needs checking.

Send an email with Zapier

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3. Zapier task usage alerts

Zapier will send you an email once you've used 80% of your plan's task quota for the month, but perhaps you want more granular options. Using this zap template you can set a % or fixed number of tasks threshold trigger and send yourself an alert by email, SMS or any other means.

Click here to install this zap in your account

How to use

When setting up this zap, the trigger step give you two options. You can trigger when a certain % of your tasks have been used, or when you reach a fixed number of tasks used.

Get an alert from Zapier when you've used up a percentage of your plan quota.

You can't set multiple thresholds in a single zap, so if you want more than one alert you'll need to set up multiple zaps.

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4. Trigger a zap bi-weekly (or more)

'Schedule by Zapier' allows you to trigger a zap once per week, but if you want to do it twice, or even more often per week, you can achieve that by creating a zap that triggers daily and adding a filter step.

Click here to install this zap in your account

How to use

When setting up a zap with a "Schedule by Zapier->Daily" trigger, one of the returned fields is "pretty_day_of_week".

Create a zap that triggers every day

You can use this field to then build a trigger so the zap only continues on the days of the week you want it to.

Add a filter step in Zapier

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5. Get brand mentions on Google sent to you

Using Google Alerts, you can get alerted when your brand (or any search term you choose) is found in a webpage indexed by Google. You have the option to receive these alerts by RSS which you can then, in turn, use to trigger a zap and send to any service you like to notify you.

Click here to install this zap in your account

How to use

When setting up your Google Alert, select to receive the alert via "RSS feed" and then click the RSS icon to get your RSS feed URL.

You then input that URL in the trigger of the zap:

Create a zap that triggers on a new RSS item

In our sample zap, we're sending the details of the alert to a Slack channel, but you can swap this out for any other service you prefer:

Send a message in Slack with Zapier

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6. Get alerts on questions about your brand on Twitter

Create a zap that triggers anytime someone mentions your brand (or any search team you want) on Twitter, and only continues if it includes a ?

Click here to install this zap in your account

How to use

In the trigger you need to construct a search term that will trigger on your brand or whatever term you want. Twitter has a bunch of search operators you can use.

Use Zapier to monitor search terms on Twitter

Next, you need to create a filter step. We've added criteria to check for a question mark, to filter out retweets and tweets not in English, and to exclude tweets from certain users (a great way to stop the zap firing on your own company tweets).

Create a filter in Zapier

In our sample zap, we're sending the details of the alert to a Slack channel, but you can swap this out for any other service you prefer:

Send a Slack channel message in Zapier

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7. Send an out of hours reply to customers

Customers like quick replies when they contact you. Using this zap, which triggers on an inbound message, you can detect if it's out of office hours and send a reply.

Click here to install this zap in your account

How to use

The trigger of this zap doesn't matter. It can be an inbound email or a form submission.

The next step in the zap needs to be a Formatter step to convert the message received time into the HH time format.

Use Zapier to format a date

Next you add a filter that only continues if the current HH time is not in a list of opening hours, also represented as HH.

You can add filter steps in Zapier

In the final step, you can then send the customer an email using the built in "Email by Zapier" step or any other email app.

Zapier has a built in email action step

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8. Save a website for later with Zapier Push

Use the Zapier Push browser extension to save a website for later. Just trigger the zap and the URL of the currently active tab will be sent to Zapier.

Click here to install this zap in your account

How to use

First you need to install the Zapier Push browser extension, to be able to trigger this zap directly from your browser.

Create a Zapier automation that triggers with Push

When the zap is live, and when you trigger it via the Push extension, one of the fields received in Zapier is the URL of the currently active browser tab.

You can trigger a zap with Zapier's Push Chrome extension

In the next step, we then email ourselves with that URL. But you can do something else with it, like save it to a Google Sheet, to Pocket or another bookmarking app, or even post it to a Slack channel.

Use Zapier to send emails automatically.

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9. Add a random time delay to your zap

Use a spreadsheet-style formula in your zap to generate a random number between 1 and anything you want - then delay your zap for that many minutes (or hours or days).

Click here to install this zap in your account

How to use

Using a "Formatter->Number->Spreadsheet-Style Formula" step, you canmanipulate numbers just like you would in Excel or Google Sheets.

In this case, we use the formula RAND()+RANDBETWEEN(X,Y) to generate a random number to many decimal places.

X = minimum delay

Y = maximum delay

Keep in mind that the minimum for a delay step in Zapier is 1 minute. The maximum is 1 month.

In the example below, we tell Zapier to generate a random number between 1 and 3.

Create a random number using Zapir

This is what the result looks like (remember, it will be different each time the zap runs).

A random number created with a Zapier Formatter step

You then need to add a "Delay->Delay For" step to the zap, using the generated number as the value.

Delay a Zapier automation

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10. Trigger a zap only on alternate weeks

You can create a zap to trigger weekly, but use this template if you only want the zap to run alternate weeks. It uses a stored value to remember whether each week is a send or not send week.

Click here to install this zap in your account

How to use

First, create a zap that triggers every week. Then you need to add a'Zapier Storage' step to get or set a value. The key will be 'send' and the value will alternate between 'yes' and 'no'.

Save a piece of data using Zapier Storage

In the next step, we'll use a 'Formatter->Utilities->Lookup Table' step to switch the value to the opposite.

Select an item from a list using a Zapier lookup table.

And then, we'll update the stored value to the reflect the new value.

You can store values in Zapier using their Storage step.

Next, we add a filter step that compares the initial value from step 2 (not the newly stored value) and only continues if it was 'yes'.

Create a filter step in Zapier to control your zaps.

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11. Generate a unique dummy emails address

Some apps - especially CRMs - require an email address when creating a record, however, there are some situations where you might not have one. Use this zap to generate a random dummy email address to save.

Click here to install this zap in your account

How to use

This zap uses a "Formatter->Number->Spreadsheet-Style Formula" step to create a random number between 100000 and 999999. This ensures that the output will always be a 6 digit-long string, and is very likely to unique.

Use a Zapier Formatter step to generate a random number.

This can then be combined with something like "@email.com" to give you a dummy email address. You can save this directly to your CRM, but in our example we're sending it to ourselves in an email.

Send an email to someone automatically with Zapier.

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12. Remove items from a list

What if you've got a list of 4 items, and you always want to remove say the third one. Use this zap to do that.

Click here to install this zap in your account

How to use

Given an incoming list of items, in this case separated by a comma, we first use a 'Formatter->Text->Split' step to break it up. Importantly, we return all parts as separate fields. If your list is separated by something other than comma, you can adjust the zap accordingly.

Split text into parts using a Zapier Formatter step.

Each word will then come back as its own field.

A Zapier Formatter step can split text into pieces.

In the next step, we then use a 'Formatter->Text->Replace' step to remove one of the words. We do that by finding one of the words, and replace it with nothing. In effect - removing it.

Use a Zapier Formatter step to replace words and phrases in a string.

Finally, the output will have a duplicate comma we need to remove. We do that with another 'Formatter->Text->Replace' step, finding the ,, and replacing with ,

Use a Zapier Formatter step to replace words and phrases in a string.

The output is our original string with the word removed.

The output of a Zapier Formatter Replace step.

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13. Zap task halted alert

Sometimes zap tasks will halt midway through running- usually due to a failed search step. Because this doesn't always mean something went wrong, it's not counted as an error and you won't get a normal error alert from Zapier.

Click here to install this zap in your account

How to use

This zap is quite simple to use. By default, the zap will trigger whenever any zap task in your account is halted.

Trigger a zap when there is a halted task in your Zapier account.

Depending on your needs, you can use the three dropdowns on the trigger tab to narrow the circumstances in which the zap will trigger. "Account" lets you restrict the trigger to only zaps on a certain account (if you're part of multiple teams). "Folder" lets you restrict to zaps in a certain folder. Finally, "Zap" lets you target a specific zap.

Next you want to send the alert. This can be a simple email, or something else like an SMS, or Slack alert for example. You can map fields from the trigger to make it easier to work out which zap went wrong. You can access data like the zap name, the reason for the halt and a link to the zap's log.

Use Zapier to send an outbound email.

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14. Archive your Gmail after a number of hours

If you get lots of notification emails from a particular service, it might be useful to have them automatically archived (or moved to a different folder) from your inbox after a set number of hours. Use this zap template to do that.

Click here to install this zap in your account

How to use

This zap triggers when you receive a new email. If you prefer, you can narrow the trigger to certain additional labels (which you could set via Gmail filters).

Trigger a zap when you get a new email.

You can also use a filter in the zap to have this zap only run on certain emails. In this case, we don't want it to run on any emails we send ourselves.

Add a filter step in your zap.

Then there is a delay step. This can be set for anywhere between 1 minute and 4 weeks.

Add a delay step to your zaps.

The final step of the zap then removed the "INBOX" label from the message which has the affect of removing it from the inbox and archiving it in Gmail.

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15. Get alerted about new apps on Zapier

This template zap will trigger any time Zapier published a new app on the platform. You can then send yourself the details.

Click here to install this zap in your account

How to use

This zap uses the 'Zapier Manager' app as a trigger. You'll want to select "New Public App" as the event type. You can also select a specific app category if you want to narrow the focus further.

The Zapier Manager app.

When this zap triggers, you'll get back a bunch of data about the app, including its name, app category, a description of what the app does, a link to the app's website and, importantly, a link to the app's integration page on Zapier.

You can then send this information to yourself. In this template, we're using email, but you could also use Slack or SMS.

Send an email in Zapier.

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