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Wild Apricot and Make (Integromat) - an easy and automated way to manage your membership business.

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Running a membership association is no easy feat, especially if it’s not your full time job. Wid Apricot makes it easier.

A successful membership requires you to keep many plates spinning and gets harder as membership grows and operations scale.

Luckily, in the last few years a number of apps have matured that help solve a lot of these problems in innovative ways.

One such apps is Wild Apricot, which bills itself as a ‘web-based software for small associations and non-profits to help manage membership, website, events and other activities. It's powerful, easy-to-use and affordable’.

With a growing feature set and 7+ years of good reviews backing it up, it’s a clear choice if you’re struggling to keep on top of a growing membership in your organization. And making it an even more compelling choice is the fact that it can be connected with over 600+ other apps via Integromat.

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How to connect Wild Apricot and Integromat

Getting setup is easy, and Wild Apricot has written up this guide to help you.

In a nutshell, you first need to sign up for Wild Apricot account. Then:

1. Hover over the Settings menu and select the Integration option. Within the integration settings, select the Authorized applications option.

Setup Wild Apricot + Integromat

2. On the Authorized applications screen, click the Authorize application button.

Setup Wild Apricot + Integromat

3. Choose the Server application option then click Continue.

Setup Wild Apricot + Integromat

4. Enter Integromat as the application name.

5. Copy the API key and save it somewhere. You'll be needing it when you start using Integromat.

6. Click the Full access option.

Setup Wild Apricot + Integromat

7. Click the Save button.

So, what can you automate with Integromat + Wild Apricot

Wild Apricot’s Integromat integration is extensive - with dozens of trigger, search and action steps allowing for a myriad of interesting and useful workflows.

Wild Apricot Integromat triggers

In general, most people will find Integromat if they need to sync their Wild Apricot data to other apps - for example CRMs, mailing software and invoicing apps. Here, automation will save you from hours of manual data entry and the potential for mistakes.

Here are some specific ideas suggested by Integromat:

Import Wild Apricot registrations to an event (install)

Creates registrations in a Wild Apricot event based on the information in Google sheet.

Clone an event with registrants (install)

To be run on demand, when you want to make a full copy of existing event including all event registrants.

Send emails to WIld Apricot customers obtained via Airtable (install)

When a new form is submitted in Airtable, Integromat will check whether the submitter's email address already exists in Wild Apricot account. If it does, the contact is updated and an e-mail to the customer is sent. If the email doesn't exist yet, a new contact is created and an email for new customers is sent to their email.

Export Wild Apricot registrations into Google sheet (install)

This template exports registrations from an event into Google sheet.

Send new donation from Wild Apricot to Facebook Conversions API as new event (install)

When a new donation is made in Wild Apricot, the event is created in Facebook Conversions API. Since it is not triggered instantly, the scenario is scheduled. Therefore all retrieved records are sent in array at once.

Closing thoughts

Hopefully we’ve given you plenty of ideas to get started. If you do get stuck, feel free to reach out to us for help building your Wild Apricot automations in Integromat.

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March 24, 2021
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